Recruitment now has its own place in People, and our Data Processing Agreement and Privacy Notice are updated to version 1.2.
Available now: set up vacancies, careers settings and your recruitment privacy notice (written in Trine or a link to your own page). Public careers pages, online applications, website embedding and PDF notices aren't switched on yet — the items about applicants, CVs and the careers page below apply once they are.
Who and which plans: care homes whose plan includes Staff / HR. Vacancies and applications are for people who manage staff records; applicant details, CVs and review need recruitment management as well. Careers settings are for the home's Settings holders. Website embedding is Enterprise.
Recruitment has its own place in People
- New: People → Recruitment. Vacancies, applications and your careers page now live together under People (previously Staff → Jobs). Old links still work.
- Overview. See active vacancies, applications received, applications awaiting review and applicants progressed to Candidates, with charts for applications over time and by vacancy. Choose 30 days, 90 days or a custom range.
- A clearer vacancy list. Each vacancy shows its pay, openings, shift and job type, its applications with how many are awaiting review, and its closing date.
- Applications in one list. Review every application across your vacancies and filter by status, vacancy or date.
- Review without creating Candidates. Applicants from your careers page stay in Recruitment until you choose Progress to Candidate. Mark applications as in review or reject them — applicants aren't emailed.
- Secure CVs. CVs are malware-checked, visible only to recruitment managers with staff-records access, and every view is audited. When you progress an applicant, their CV is added to the candidate's documents automatically.
- Better vacancy editing. Pick the role from a searchable list, format the description with a toolbar and preview, choose requirements and benefits from suggestions, pause and resume vacancies, and preview the public page in a popup before you publish.
- Settings where you expect them. A gear at the top right of Recruitment opens Settings → Recruitment.
- Recruitment privacy notice, three ways. Link to your own page, upload a PDF, or write it in Trine from Trine's UK template. The template has a document-style editor with placeholders, undo / redo, and Trine's own statements filled in from facts Trine has verified (see the read-only Platform disclosure basis). If those facts change, you're asked to review and republish; your published notice is never changed for you.
- Website embedding (Enterprise). Approving a website now covers it with and without "www.".
- If a scanner isn't available, the careers page says online applications can't be accepted right now rather than accepting an unchecked file.
Legal documents updated (DPA and Privacy Notice 1.2)
- Data Processing Agreement 1.2 and Privacy Notice 1.2 now list Cloudflare, which delivers and secures connections to Trine and runs the anti-spam check on public forms. They also explain the encryption between Cloudflare and Trine's servers. Nothing else changes, and you don't need to accept the DPA again.
Privacy notice changes and your vacancies
- When Trine's platform information in your recruitment privacy notice changes, Recruitment now tells you how much it matters:
- minor changes show a note, and you confirm once before publishing a vacancy;
- changes that make your notice inaccurate pause publishing, resuming and reopening vacancies, and keep scheduled ones hidden, until you publish the updated notice. Live vacancies keep running.
- Nothing about your published notice changes unless you approve and publish it.
- Updating to a newer notice template is now a guided review. Sections you haven't changed update automatically, you choose for the ones you have, your answers are kept, and you can undo it for 72 hours before approving.
- Tables in your privacy notice. The notice editor can now add a table and add or remove rows and columns.